We can elaborate each of the functions thus.Įvery organization has to continuously promote and expand its business. A business letter enlarges and enhances the business. A business letter motivates all the people involved in a business to a higher and better level of performance.ħ. A business letter promotes and sustains goodwill.Ħ. A business letter becomes a reference material to future transactions between organizations and individuals.ĥ. A business letter provides valuable evidence for a transaction and thus serves a legal purpose.Ĥ. It seeks to provide information on subjects connected with business.ģ. It is an inexpensive substitute for a personal visit. A business letter acts as a representative of the organization. ![]() ![]() The modern goal of nations for a free global trade and the need to cut across national, linguistic and cultural barriers to promote trade have made the letter an important business tool.Ī business letter serves certain important functions :ġ. In business, letter writing is a major thrust area of communication. Parts of Business LetterĪ business letter will be more impressive if proper attention is given to each and every part of the business letter. Let us start to know how to write a business letter by knowing the parts of a business letter. There are some parts of a business letter and rules associated with them. There is a pre-specified format for writing a business letter. The main question is to how to write a business letter? Suppose a person wants to write any of these business letters. ![]() Inquiry letter, offer letter, order letter, cover latter, notices, termination of employment are some of the business letters. Business Letter DefinitionĪ letter written for business purpose is a business letter. Business letter uses formal language and a specific format.Ĭompanies use it to convey important information and messages. Business Letter is a letter which is used by organizations to communicate in a professional way with customers, other companies, clients, shareholders investors, etc.
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